Campus Unit Responsibilities

Unit Plans:

Use the web‐based process to report unit schedules (even if closing), mail delivery preferences, and emergency contacts for the winter recess period as soon as possible. Unit heads are expected to confirm their plans in advance with their supervisors. Each unit must designate an individual who will enter the unit’s plans (schedules, mail delivery preferences, emergency contacts) at the winter recess website. Unit information should be entered as soon as possible. Because some units have special needs, or may need to perform in-person service or activities during the 2020 Winter Recess campus-wide closure, it is important that all units report their plans and needs.

Unit plans do not need to be reviewed and approved by a representative of the senior administrator to whom the unit reports. However, designated staff in the offices of deans, vice provosts, vice chancellors, the provost, and the chancellor will have access to the information provided by the reporting units. The information also will be available to Public Safety, Operations, the Center for Sustainability, the College of Liberal Arts and Sciences, and the Provost’s Office.

Designation of Weather Essential Staff:

Unit heads or their unit designee must review and update the list of employees and/or essential departmental functions designated as emergency (“weather essential”) staff by December 1 (or the following workday, if December 1 falls on a weekend) to Human Resource Management by emailing to

Note: Weather essential and inclement weather compensation are only applicable to positions that are required to work on campus. You may want to review the Human Resource Management Frequently Asked Questions regarding this topic.

Shared Service Center or departmental staff (with time reviewer or budget roles) may provide a listing by positions and employees using the OAC Human Resources>Employment>Position Management data set.

The weather essential “Attributes” codes are defined below:

  • WEA1A - Weather Essential
  • WEA1B - Weather Essential Backup
  • WEA2A - Weather Essential Intermittent
  • WEA2B - Weather Essential Intermittent Backup

Please submit changes via email and include the information below. If no changes are needed, please send an email to indicating the department name and no changes.

  1. Position Number
  2. Employee Name
  3. Addition or Deletion or Change
  4. Weather Essential Code (listed above)

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