HR/Pay Calendar for Time and Absence Approvals

November 2020 – January 2021 Holidays

Deadlines for Time and Absence necessitated by holidays in November, December, and January and by theState of Kansas (SOKS) payroll file receipt deadlines.

The HR/Pay calendar has been updated reflecting accelerated deadlines for files to be received by the State ofKansas. humanresources.drupal.ku.edu/hrpay-calendar

Supervisor biweekly emails will provide deadlines and reminders for the applicable pay periods. Hourlytimesheet employees are to enter their hours at the end of each work week at a minimum.

Key Points & Dates:

1. Pay period 10/18/20 - 10/31/20 (paid 11/13/20)

  1. Time and Absence approvals by supervisors or delegates are due 5:00 p.m. Monday 11/2/20.
  2. There will be the 1st off cycle 11/4/20 –completion end of workday 11/4/20 as files are due day earlier.
  3. Adjustment file as normal.
  4. 2nd supplemental 11/12/20 and confirmation end of the same day.

 

  1. Pay period 11/1/20 - 11/14/20 (paid 11/25/20 Wednesday due to Holiday)
    1. Time and Absence approvals by supervisors or delegates are due 5:00 p.m. Monday 11/16/20.
    2. There will be the 1st off cycle 11/18/20 - completion end of same workday.
    3. Adjustment file as normal.
    4. 2nd supplemental will be 11/24/20 completion end of same workday.
    5. Holiday: 11/11/20 University is Open

 

3. Pay period 11/15/20 – 11/28/20 (paid 12/11/20)

      1. Time and Absence approvals by supervisors or delegates are due 5:00 p.m. Monday 11/30/20.
      2. No change in scheduled processing.

c.   Holidays: 11/26/20 and 11/27/20

 

  1. Pay period 11/29/20 - 12/12/20 (paid 12/23/20 Wednesday due to Holiday)
    1. Time and Absence approvals by supervisors or delegates are due 5:00 p.m. Monday 12/14/20.
    2. 1st off cycle processing (12/16/20); this cycle will be the last file to be included in Calendar Year2020 and completion end of same day.
    3. There will not be an adjustment off cycle due to the calendar year SOKS deadlines.
    4. There will not be 2nd supplemental file.

 

5. Pay period 12/13/20 - 12/26/20 (paid 1/8/21)

      1. Time and Absence approvals by supervisors or delegates are due 5:00 p.m. Monday 12/28/20.
      2. There will not be a first supplemental file.
      3. There will not be an adjustment off cycle.

d. Holidays: 12/24/20 and 12/25/20

6. Pay period 12/27/20 - 1/9/21 (paid 1/22/21)

  1. Time and Absence approvals by supervisors or delegates are due 5:00 p.m. Monday 1/11/21
  2. All off cycles will be processed as usual.
  3. Holiday: 1/1/21

 

7. Pay period 1/10/21 - 1/23/21 (paid 2/5/21)

  1. Time and Absence approvals by supervisors or delegates are due 5:00 p.m. Monday 1/25/21.
  2. All off cycles will be processed as usual.
  3. Holiday: 1/18/21

 

  1. All dates are subject to change if deadlines are modified by the State of Kansas.

 

  1. Discretionary Day
    1. Calendar Year 2020 - Last day to use is 12/26/20.
    2. Calendar Year 2021 – Valid for dates 12/27/20 through 12/25/21.
      1. Discretionary Day balance for 2021 will be displayed in HR/Pay after 1/11/21 butemployees may request and be paid for as of 12/27/20.

 

  1. Additional Reference Materials
    1. How to Report Time Worked on the Holiday (click here)
    2. Guide to Eligibility and Reporting of Holidays (includes rules and varying work scheduleinformation) (clickhere)
    3. HR/Pay Resources (click here)
    4. List of 2020 and 2021 Holidays (click here)